AgeVolt for public institutions – smart charging without administrative burden

Ministries, state-owned enterprises and museums now operate hundreds of vehicles and dozens of sites. The Public Procurement Act requires them to have a transparent solution that can handle internal fleets, business trips and visitor charging – and at the same time clearly report costs by center, region and ESG metrics. AgeVolt will supply hardware, e-roaming and the MyAgeVolt platform ready for SAP integration: from portable AC boxes to DC hubs at borders. Implementation takes weeks, not years; energy management uses existing connections and grants cover most of the CAPEX. The result is full control over price, data and security processes – without the institution having to hire a new IT team.

Problem

  • Complex public procurement : hardware and software compete separately, there is no single platform for both internal and public charging.
  • Fragmented fleet data : company cars, resort centers and visitors charge in different systems, export to SAP/ERP is manual.
  • Energy limits of the premises : old connections cannot handle DC power, additional circuit breakers significantly increase OPEX.
  • ESG and audit : the department needs detailed CO₂ reports and cost allocation between chapters, but regular CPO portals don't know this.
  • Uncertainty on the road : drivers must have multiple apps and cards for public chargers; refunds for rides take weeks.

Possible consequences

If a public institution solves charging “on the knee” – it procures separate racks, different software for them and connects them energetically like another regular appliance – in practice, it will soon find itself in a vicious circle. During the first simultaneous charging of dozens of company vehicles, the circuit breaker starts to trip excessively and the fleet stops; couriers, police officers or field force workers are late with their tasks while technicians look for free sockets. In order to “solve the problem in the morning”, a more expensive connection increase is ordered – but this increases fixed fees by thousands of euros per year and extends the return on investment to a decade. In the meantime, the administration manually merges data from multiple portals in order to know how many kWh belong to which budget center; each ESG audit or SAO inspection requires days of manual exports and corrections. Because drivers often charge on external networks and carry paper tickets, reimbursements for business trips take weeks and drivers lose motivation to switch to an electric car. For the public, the center becomes a rather frightening example – it charges a high tariff at museums or nature reserves, but still offers limited power, so visitors prefer to charge at a private provider. Ultimately, the institution loses trust, parking revenues and the opportunity to demonstrate a modern, ecological approach to public services.

Solution

AgeVolt solves the charging of public institutions in a way that complies with the Public Procurement Act and does not burden the department with additional bureaucracy. The MyAgeVolt platform works as Software-as-a-Service - you procure it once, centrally, and then you can gradually connect any AC or DC racks to it according to separate hardware tenders. All devices communicate via open OCPP, so the department has full technological sovereignty and is not tied to a single supplier.

Operationally, diverse sites – headquarters, regional offices, service centers, and recreational facilities – become one integrated network . MyAgeVolt assigns each kWh to the correct cost center, classifies trips into business and private, and exports data directly to SAP/ERP . Reports meet ESG, energy audits, and SAO inspections, so fleet management, accountants, and environmental specialists work with the same numbers.

Dynamic energy management takes care of the network capacity. We power the chargers from existing building connections or streetlight poles; SmartBase loop cabling reduces construction interventions and the resort does not pay fixed fees for oversized circuit breakers even with fast DC hubs. If more vehicles or a new resort are added, you simply “snap” the module into the loop and the software automatically includes it in the power regulation.

For business trips outside the resort areas, users are left with a single application : MyAgeVolt automatically opens e-roaming on public networks, while bills for external charging are returned to the central registry without slips and manual refunds. The platform also supports portable and temporary chargers for events, crisis teams or military exercises; institutions can thus respond to unplanned needs without new infrastructure.

The SaaS model means that the resort only pays a fee for the energy actually billed – no licenses “in stock”. The rest of the revenue (or savings on the internal tariff) remains in the chapter’s budget and can finance other projects or green investments. Since the contract with AgeVolt is not an exclusive concession, the institution can expand, narrow or completely change the solution at any time without penalties or lock-in. The result is cost-effective, sustainable and meaningful charging that connects the fleet, visitors and the public in a single, fully auditable ecosystem.

References

  • Ministry of Interior of the Slovak Republic

    Cost center consumption overview and specific reports

    The Ministry of Interior of the Slovak Republic needed to charge electric vehicles of the police force throughout Slovakia in order to have a comprehensive overview of vehicle consumption and be able to assign them to the correct cost center. All this needs to be imported into its existing SAP system on a monthly basis. The client also had requirements for specific settings for the exported report.